Privacy Policy

The Kyushu-Taiwan Future Research Institute (hereinafter referred to as "the Institute") considers it a crucial responsibility to respect and appropriately protect users' personal information on the website (https://ktvi.org) and related services operated by the Institute.

This Privacy Policy outlines how our research institute handles personal information it collects.

1. Personal information to be collected
Our institute may collect the following types of personal information:

- Contact information such as name, email address, and phone number - Information provided when applying for various programs (affiliation, work history, reasons for applying, etc.)
- Information provided when registering for events and seminars - Information provided through the inquiry form - Website browsing history and usage information (may be collected using technologies such as cookies)
• Information from responses to questionnaires, surveys, etc.

2. Purpose of Use of Personal Information
Our institute will use the personal information we collect for the following purposes:

- Operation and management of various programs, events, seminars, etc. - Responding to inquiries and consultations - Providing information on the institute's activities, events, programs, etc. - Improving services through website usage analysis - Operation and management of Japan-Taiwan joint projects - Building collaborative networks that transcend national borders and fields - Fulfilling legal obligations

3. Provision and sharing of personal information
Our institute will not provide or share collected personal information with third parties except in the following cases:

Personal information may be disclosed in the following cases: • When the individual has given their consent. • When required by law. • When necessary to protect a person's life, body, or property, and it is difficult to obtain the individual's consent. • When particularly necessary for the improvement of public health or the promotion of the sound upbringing of children, and it is difficult to obtain the individual's consent. • When it is necessary to cooperate with a national or local government agency or an entity entrusted by them in carrying out duties stipulated by law, and obtaining the individual's consent would hinder the performance of those duties. • When providing personal information to a business outsourcing partner to the extent necessary for the performance of their duties (in this case, the Institute will appropriately supervise the outsourcing partner).

4. International Information Transfer
Our institute acts as a bridge between Japan and Taiwan, engaging in activities that transcend national borders.

Therefore, personal information may be transferred to a foreign country (especially Taiwan) only in the following cases:

- To implement joint programs with partner institutions in Taiwan (educational institutions, companies, etc.) - To operate Japan-Taiwan joint projects, internship programs, etc. - Other cases necessary to achieve the objectives of this institute

When transferring information internationally, we will take appropriate security measures in accordance with the Personal Information Protection Act and related laws and regulations.

5. Protection of personal information
Our institute takes appropriate security measures to prevent the leakage, loss, or damage of personal information.

Furthermore, we provide education and supervision to employees who handle personal information regarding its proper handling.

6. Use of Cookies
This website uses technologies such as cookies to improve user convenience and analyze website usage.

Cookies can be disabled through the user's browser settings.

7. Disclosure, correction, and suspension of use of personal information, etc.
If a request is made by the individual concerned regarding personal information held by our institute for disclosure, correction, addition, deletion, suspension of use, or erasure (hereinafter referred to as "disclosure, etc."), we will verify the identity of the individual and respond appropriately in accordance with the law.
For requests regarding disclosure, etc., please contact the "Inquiry Desk" listed below.

8. Contact Information
For inquiries regarding the handling of personal information, please contact us at the address below.
Kyushu-Taiwan Future Research Institute (General Incorporated Association) Address: 1-7-12-402 Akasaka, Chuo-ku, Fukuoka City
Email: contact@ktvi.org

Revision history:
Established May 10, 2025